Members can nominate several candidates for different working structures within one mandate. Due to its independent nature, any member of the Financial Control Commission shall be nominated by a different Member Organisation than the Member Organisation who nominated the candidates elected to the Board.
For any election or nomination where more than 60% of the candidates are from the same sex, the Board should re-open the call for a minimum of 10 calendar days for additional candidates of the underrepresented sex.
Candidates for all elections must be nominated by a member enjoying all the rights according to its membership status. The nomination must respect the conditions indicated in the letter of convocation of the meeting (i.e. the call for nomination).
All elections/ratifications shall be by secret ballot under supervision of the Secretary-General and of the President. The Secretary-General must not supervise their own ratification or election. Two observers, one from each pillar, are assisting and observing the elections/ratification at all time.
If more than one ballot is necessary to decide between candidates, the following procedure shall be used: in each of the subsequent ballots, voting shall take place with at least one candidate less than the previous ballots. This will be the result of:
- Either one or more candidates being elected, or
- The withdrawal of one or more candidates, or
- The elimination of the candidate with the least number of votes.
If two candidates with the highest number of votes for the same position have the same number of votes, a second ballot will take place. If there is still at tie in the votes following the second ballot, the candidate will be selected on the basis of a draw between the two.
To be elected, the candidate shall achieve a threshold of one third of the votes cast of the NYCS and one third of the INGYOs. This one is computed on basis of the votes cast by NYCs and INGYOs which are present, not counting abstentions.
One Vice-President and four Board Members are elected from INGYOs, one Vice-President and four Board Members are elected from NYCs. A balance between NYC and INGYO should be maintained, unless post(s) remain vacant. For the election of the eight Board Members and the Financial Control Commission, there may be a second call for candidates if the post(s) are not filled in in the first round of elections. If the post(s) are not filled following the second round of elections the post(s) remains vacant. For the posts of President, Secretary-General and Vice-Presidents further call for candidates are made until the positions are filled.
(Source: YFJ Rules of Procedure)
Besides these procedural requirements for the elections, the Secretariat shall remain a constant contact point for information. It will also organise the following event ahead of the elections:
- An online information chat for interest candidates before the deadline for nomination (date tbc)
- An info session with declared candidates after the deadline for nomination (date tbc)
A debate between the candidates for the Board during the General Assembly (17-19 November 2016 – Varna, Bulgaria)