Elections at General Assembly 2018

Elections are an essential part of the European Youth Forum democratic life. 

Every two years, the platform elects its political representatives that will implement the decisions of the General Assembly. 

In November 2018, the Member Organisations will elect the members of the following statutory bodies: 

  • The Board (8 members), its President and 2 Vice-Presidents
  • The Financial Control Commission (4 members)
  • The Consultative Body on Membership Applications (4 members)

Candidates are nominated by a Member Organisation and will have the opportunity to debate together on their vision for the platform ahead of the General Assembly.

The election process shall be open, democratic and transparent.  

Timeline of the elections

timeline

     

    Follow elections on Twitter

    Follow the elections with the #YFJElections

     

     

    INFORMATION FOR CANDIDATES

    How and when to apply?

    Starting on 23 July, a call for nominations was sent to Member Organisations. The call was also distributed via our weekly newsletter Yo!News.

    This call lays down the important information for interested candidates. 

    By 8nd October 2018 (23:59 CET), candidates or nominating Member Organisations should submit the following documentation:

    • A letter on official headed paper from the organisation nominating the candidate, stating the position(s) for which the candidate is being nominated, with a stamp of the nominating organisation;
    • A letter from the candidate officially certifying that they accept the nomination(s);
    • The form filled in for the relevant position.

    All documents must be submitted to the European Youth Forum Secretariat by post or e-mail in doc and pdf format.

    All documents submitted will be made available publicly on this page under each candidate presentation.

    Download the application form for President here

    Download the application form for Vice-President here

    Download the application form for Board Member here

    Download the application form for Financial Control Commissioner here

    Download the application form for member of the Consultative Body on Membership Applications here

     

    What is the Board?

    Find information of the current Board here.

    The Board is composed of:

    • One President;
    • Two Vice-Presidents;
    • Eight other Board Members,

    Each one of the 11 individuals that want to form part of the Forum’s Board needs to be proposed by a full member with the voting right. The 11 Board members are elected by the General Assembly. The duration of their mandate is two years as of the 1st January following the year of the General Assembly in which they have been elected. 

    Each member of the Board can be re-elected only once. 

    The Secretary-General takes part as ex-officio member of the Board but has not right to vote. 

    The Board shall have the following functions and tasks:

    • To define the overall strategy in accordance with the organisational mission, adopted work plan and guidelines of the General Assembly and policies determined by the Council of Members;
    • To prepare meetings of the statutory bodies and working structures;
    • To be responsible for the finances and budgetary matters, securing financial integrity;
    • To ensure the measurement of performance and overseeing the implementation of the work plan;
    • To select the Secretary-General, supervise and evaluate their work;
    • To ensure external representation;
    • To maintain contact with and between the members;
    • To participate, if desired, to all meetings of the Forum and speak at those meetings;
    • To constitute the non-permanent working structures.
    • To evaluate the work of the Forum a report presented by the Board and the Secretariat will be presented to the Council of Members and the General Assembly.

    (Source: European Youth Forum Statutes)

    Ideal profile for the President
    • Experience and good knowledge of the Youth Forum, youth work issues and on the functioning and relevant work of the European Union, the Council of Europe and the United Nations.
    • Ability to chair Board meetings, the Council of Members and the General Assembly.
    • Ability to co-ordinate the work of the Board and of the Youth Forum in general.
    • Ability to be the key external representative of the Youth Forum, and therefore possess high skills in public speaking and presentation.
    • Ability to prepare meetings in consultation with the Secretariat, draft documents and reports, etc.
    • Availability to attend a minimum of 25 meetings per year, (on average 2–3 days each) on weekends or weekdays - and be available on other occasions on an ad hoc basis.
    • Commitment to devoting time and energy to the Youth Forum, and to accept the responsibilities conferred by the members.
    • Fluency in English or French and preferably knowledge of the other language.
    • Availability to travel extensively.
    • Candidates cannot turn 36 years of age during the term of the mandate of the Board (1 January 2019- 31 December 2020).

    Download the application form here.

    Ideal profile for a Vice-President
    • Experience and good knowledge of the Youth Forum, youth work issues and on the functioning and relevant work of the European Union, the Council of Europe and the United Nations.
    • Ability to co-chair Board meetings, the Council of Members and the General Assembly – and to chair Commission or working meetings in a particular field.
    • Ability to co-ordinate the work of the European Youth Forum with regards to the two constituent pillars of the organisation (National Youth Councils and International Non-Governmental Youth Organisations).
    • Ability to prepare meetings in consultation with the Secretariat, draft documents and reports, etc.
    • Ability to be one of the key external representatives of the Youth Forum, and therefore possess high skills in public speaking and presentation.
    • Availability to attend around 20 meetings per year (on average 2–3 days each), on weekends or weekdays - and be available on other occasions on an ad hoc basis.
    • Commitment to devoting time and energy to the Youth Forum, and to accept the responsibilities conferred by the members.
    • Fluency in English or French and preferably knowledge of the other language.
    • Availability to travel extensively.
    • Candidates cannot turn 36 years of age during the term of the mandate of the Board (1 January 2019- 31 December 2020).

    Download the application form here

    Ideal profile for a Board member
    • Experience and knowledge of the Youth Forum, youth work issues and on the functioning and relevant work of the European Union, the Council of Europe and/ or the United Nations.
    • Ability to chair and facilitate working meetings.
    • Ability to prepare meetings in consultation with the Secretariat, draft documents and reports, etc.
    • Ability to be one of the key external representatives of the Youth Forum, and therefore possess high skills in public speaking and presentation.
    • Availability to attend around 20 meetings per year (on average 2–3 days each), on weekends or weekdays - and be available on other occasions on an ad hoc basis.
    • Commitment to devoting time and energy to the Youth Forum, and to accept the responsibilities conferred by the members.
    • Fluency in English or French and preferably knowledge of the other language.
    • Availability to travel extensively.
    • Candidates cannot turn 36 years of age during the term of the mandate of the Board (1 January 2019- 31 December 2020).

    Download the application form here

    What is the Financial Control Commission?

    The Financial Control Commission is composed of the following members with voting rights:

    • Two members from INGYOs elected by the General Assembly, for a two year period starting as of 1st January following the Assembly during which they have been appointed;
    • Two members from NYCs elected by the General Assembly, for a two year period starting as of 1st January following the Assembly during which they have been appointed;

    And the following members without voting right:

    • A member of the Board appointed by it;
    • The Secretary-General;
    • The Administrative and Financial Director.

    The Financial Control Commission is responsible for the internal audit of the finances of the Forum. It shall act in advisory capacity to the Board, Council of Members and the General Assembly on the allocation of existing resources in line with the strategic priorities and the work plan, as well as the identification of new resources. It will present a written report to the Council of Members and to the General Assembly with regard to the annual budget and to the accounts of the Forum. 

    The Financial Control Commission meets at least twice a year. 

    (Source: European Youth Forum Statutes)

    Ideal profile for a Financial Control Commissioner
    • Experience and knowledge of the work of the European Youth Forum.
    • Experience in the leadership or management of a youth organisation is highly desirable.
    • Knowledge of accounting and budgeting, in order to oversee the execution of a budget of 3 million euro.
    • Ability to conduct an internal audit and advise the Board and Council of Members on financial issues.
    • Availability to attend at least two meetings of the Financial Control Commission in Brussels per year (on average 2 days each), on weekends or weekdays as well as possibility to attend meetings of the Council of Members.
    • Fluency in English or French and preferably knowledge of the other language.
    • Candidates cannot turn 36 years of age during the term of the mandate of the FCC (1 January 2019- 31 December 2020).

    Download the application form here

    What is the Consultative Body on Membership Applications?

    The Consultative Body on Membership Applications is composed of four members:

    • Two members from the INGYOs and two members from the NYCs appointed by the General Assembly on proposition of the Board for a period of two years as of 1st of January following the General Assembly during which they have been appointed;

    The Consultative Body on Membership Applications reviews the complete applications of potential members and shall address a motivated report on the membership applications to the Board. Additionally, the Consultative Body on Membership Applications can be addressed by existing members in relation to both proposed as well as adopted changes relevant to their membership status, such as changes of statutes and/or legal status.

    (Source: European Youth Forum Statutes)

    Ideal profile for member of the Consultative Body on Membership Applications
    • Have a solid background from one (or several) youth organisation(s);
    • Have strong analytical skills and very good experience of working with the organisational structures, statutes and programmes of NYCs and/or INGYOs;
    • Have a very good knowledge of the European Youth Forum and particularly of its membership criteria;
    • Have a very thorough knowledge and experience of the different realities of National Youth Councils and International Non-Governmental Youth Organisations in Europe;
    • Have a clear vision on how involvement in the Consultative Body can be useful for the European Youth Forum and its Member Organisations;
    • Be able to work in English or French;
    • Be able to prepare and to attend all the meetings of the Consultative Body (on average three per year);
    • Be motivated and committed to carry out work in between meetings;
    • Be able to travel on both weekdays and weekends for study visits, several times a year;
    • Candidates cannot turn 36 years of age during the term of the mandate of the Consultative Body (1 January 2019- 31 December 2020).

    Download the application form here

    HOW DO THE ELECTIONS HAPPEN?

    Members can nominate several candidates for different working structures within one mandate. Due to its independent nature, any member of the Financial Control Commission shall be nominated by a different Member Organisation than the Member Organisation who nominated the candidates elected to the Board.

    For any election or nomination where more than 60% of the candidates are from the same sex, the Board should re-open the call for a minimum of 10 calendar days for additional candidates of the underrepresented sex.

    Candidates for all elections must be nominated by a member enjoying all the rights according to its membership status. The nomination must respect the conditions indicated in the letter of convocation of the meeting (i.e. the call for nomination). 

    All elections/ratifications shall be by secret ballot under supervision of the Secretary-General and of the President. The Secretary-General must not supervise their own ratification or election. Two observers, one from each pillar, are assisting and observing the elections/ratification at all time.

    If more than one ballot is necessary to decide between candidates, the following procedure shall be used: in each of the subsequent ballots, voting shall take place with at least one candidate less than the previous ballots. This will be the result of:

    • Either one or more candidates being elected, or
    • The withdrawal of one or more candidates, or
    • The elimination of the candidate with the least number of votes.

    If two candidates with the highest number of votes for the same position have the same number of votes, a second ballot will take place. If there is still at tie in the votes following the second ballot, the candidate will be selected on the basis of a draw between the two. 

    To be elected, the candidate shall achieve a threshold of one third of the votes cast of the NYCS and one third of the INGYOs. This one is computed on basis of the votes cast by NYCs and INGYOs which are present, not counting abstentions.

    One Vice-President and four Board Members are elected from INGYOs, one Vice-President and four Board Members are elected from NYCs. A balance between NYC and INGYO should be maintained, unless post(s) remain vacant. For the election of the eight Board Members and the Financial Control Commission, there may be a second call for candidates if the post(s) are not filled in in the first round of elections. If the post(s) are not filled following the second round of elections the post(s) remains vacant. For the posts of President, Secretary-General and Vice-Presidents further call for candidates are made until the positions are filled. 

    (Source: European Youth Forum Rules of Procedure)

    Besides these procedural requirements for the elections, the Secretariat shall remain a constant contact point for information. It will also organise the following event ahead of the elections:

    • An online information chat for interest candidates before the deadline for nomination (date tbc)
    • An info session with declared candidates after the deadline for nomination (date tbc)
    • A debate between the candidates for the Board during the General Assembly (22-24 November 2018 – Novi Sad)
    CONTACT

    For any question related to the election process, please contact our Secretary –General, Anna Widegren (sg@youthforum.org) with governance@youthforum.org in cc.

    Please mention “YFJ Elections 2018” in the e-mail subject.

    Need to get in touch?

    General phone line: +32 2 793 75 20
    fax: +32 2 893 25 80
    e-mail: youthforum@youthforum.org
    Address:
    Rue de l’Industrie, 10
    1000 Brussels
    Belgium

    More information here.